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CDCS Performance Management Budget

In a CDCS, the Program Resources and Priorities section addresses the costs USAID anticipates will be incurred to achieve each of the DOs presented and to ensure substantive progress towards the CDCS Goal. This includes the monitoring, evaluation and learning resources needed to support program and project design, implementation and information dissemination and discussion that facilitates learning and adaptation.

When a CDCS is being developed, Missions may not have the detailed information required to prepared a detailed monitoring, evaluation and learning budget.  Those that work on their Performance Monitoring Plan (PMP) in parallel to the development of a CDCS will have more of a sense of costs in this area than those who prepare their PMP later.  

Whichever the case, Missions may find that the most useful information for projecting their monitoring, evaluation and learning costs by DO come from two rules of thumb embedded in existing guidance:

  • At the broadest level, USAID ADS 203 has for years stated that costs to an operating unit for performance monitoring and evaluations should normally range between 3 and 10 percent of the total budget for achieving program objectives.
  • More recently, USAID’s Evaluation Policy has stated that, on average, at least 3 percent of the program budget managed by an operating unit should be dedicated to external evaluation.

Neither of these guidelines covers learning as a distinct cost, nor do they state that the guidance they offer applies in every situation. They do, however, suggest a framework against which Missions might reasonably estimate costs for each of these types of activities. A PDF template for estimating monitoring, evaluation and learning costs that can be completed, shared within the Mission, or included as a CDCS budget annex, is provided on the CDCS Performance Management Budget Template page for your use.

Performance Management
Budget Elements Estimated Total
DO 1: Insert Wording for Result
Performance Monitoring  
Evaluation  
Learning Approach  
Subtotal  
DO 2: Insert Wording for Result
Performance Monitoring  
Evaluation  
Learning Approach  
Subtotal  
DO 3: Insert Wording for Result
Performance Monitoring  
Evaluation  
Learning Approach  
Subtotal  
DO 4: Insert Wording for Result
Performance Monitoring  
Evaluation  
Learning Approach  
Subtotal  
Grand Total