Given the diverse array of performance management tasks to be completed over a CDCS period, USAID guidance calls for the inclusion of a PMP Task Management Calendar. This calendar is expected to be of greatest use at the Mission level, where it will be utilized and updated frequently. The version included in this kit reflects updates in USAID terminology—since the 2003 PMP toolkit—now included in USAID's updated Monitoring Toolkit.
In its ADS guidance on the preparation of a PMP, USAID suggests that a PMP task management calendar is developed at the DO level that identifies all of the key monitoring, evaluation and learning tasks over the expected life of the DO. The calendar should contain an approximate timeline for the completion of each task. Typical performance management tasks listed in ADS 201 include, but may not be limited to :
An example of how a Mission might develop a detailed PMP Task Management Calendar with DO that has a trade focus in mind is provided below.
|Performance Management Tasks||FY||FY||FY||FY||Notes|
|Collect Program Baseline Data||X|
|World import trends by product||X|
|Firm level sales by method||X|
|Collect Data on Changes in the Program Context|
|World import trends by product||X||X||X||X||X||X||X|
|Collect DO Level Performance Data|
|Government export trends by product||X||X||X||X||X||X||X|
|Collect IR Level/Project Level Performance Data|
|Firm level sales by method||X||X||X||X||X||X|
|Collect Sub-IR/Activity Level Performance Data|
|Conduct Evaluations and other Special Studies|
|End of project evaluation||X|